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  • Office of Research Administration

  • Process for the Committee Review of New Applications

    1. Develop a research plan/grant application/study protocol [refer to the instructions link on the forms page for the appropriate content in a research plan]
    2. Determine if approval is required by one or more research review committees (e.g. IRB, Animal Welfare Committee, Recombinant DNA, Biohazards and Laboratory Safety) Please refer to the specific committee homepage for additional policies and guidance or contact Research Review Committee staff for assistance.
    3. Obtain required forms for applicable committee review from the Research Administration website 
    4. Determine when the application is due for each committee that will review the project.  Please note:  Human Subject applications that do not present greater than minimal risk may qualify for expedited or exempt review.  Expedited/Exempt projects are processed on a rolling basis and do not have a deadline.  Please refer to the policies and procedure manual and the federal regulations or contact Research Review Committee staff if you think that your project may qualify for expedited/exempt review. (see DHHS decision tree charts 2- 9) www.hhs.gov/ohrp/policy/checklists/decisioncharts.html
    5. All applications must include principal investigator and departmental signatures. 
    6. Projects supported by department funds must include the cost center that will be used.
    7. If external funds are to be used (from a grant or contract), then the investigator must also prepare and submit the appropriate business forms.  Please refer to the Grants and Contracts webpage for further instructions. 
    8. Submit the completed application, with the required number of copies, to Research Review Committee staff by the due date. (See appropriate committee calendar for deadline and meeting dates on the ORA webpage at www.lifespan.org/office-of-research-administration/administration/).  Applications are to be submitted to the Research Review Committees office in the Aldrich building on the RIH campus, 5th floor, room 507.
    9. Investigators should verify the date of committee review and reserve time in their schedule for the committee meeting.
    10. Research Review Committee staff review applications for  completeness and process committee review
    11. Research Review Committee staff prepare the agenda for committee meetings.  Investigators are notified of their scheduled time approximately one week before the meeting.  Principal Investigators, or their representatives, are required to appear before the committee to address any questions or concerns raised by the reviewers.
    12. After the meeting, Research Review Committee staff will prepare the minutes from the meeting and send a summary of the application discussion and comments to the investigator.
    13.  Investigators will then make the committee required changes and return the revised form(s) and any requested information/clarifications to Research Review Committee staff.
    14.  If the study was "approved pending receipt of requested revisions" the Research Review Committee staff will ensure appropriate review to verify that the requested changes were made to obtain approval and process approval documents
    15. All projects require two components before they can be initiated.  Committee approval is required from all applicable review committees, and financial activation is required to ensure that adequate funds are in place to support the project.
    16. If the initial application indicated that the study was funded by internal/departmental funds, then the Review Committee approval letter will indicate that the study is approved and also activated.  Animal Welfare protocols require a valid cost center to provide for the housing costs of the animals before any animal related work can begin.
    17. If the initial application indicated that the study was funded by an external source (grant/contract), then the approval letter will specify that the project is approved but not activated and that no activity is allowed until the activation is in place.  When the grant/contract has been finalized, an activation notice with the new cost center will be sent to the investigator from the Grants and Contracts Office.  Investigators cannot begin the work until the approval latter and activation notice have been received.

    01/08