Newport Hospital
Application and Reporting Process

Frederick Henry Prince Memorial Fund

FHP Memorial Fund Soccer

Application and Reporting Process


The fund will award direct grants through an RFP process. The proposal format is given below.

Responding organizations must complete the cover page, which must be signed by the organization's chief executive.

Proposals received after the official closing date will be disqualified.

Previous recipients of an award must have submitted a Final Report on their project prior to being eligible to apply for this year’s grant-making cycle. Reporting instructions can be found at the bottom of this page.

Proposal Guidelines

General Requirements

The grant cycle is open for applications from January 1, to January 31, 2021. Applications will be reviewed in February and funding awards will be announced at the end of March 2021. For questions about the application process, or to submit the PDF file of your application, please email


1. Cover Page (see below).

2. Project Description, which includes:

  • What will you do, who benefits, and how?
  • How does your project connect to the Fund’s goals?
  • Where does the project take place and are other collaborators or volunteers involved?

3. Project Plan, which includes:

  • Schedule for the project
  • Brief bio on project manager
  • How will you measure success?
  • How do you/will you sustain the project?

4. Financial Plan, which includes:

  • The specific amount requested
  • Project budget
  • Other sources of funding


Please submit one PDF file which includes the Cover Page and Sections 2-4.

Page Limits

The proposal should be single spaced in no smaller than 12-point type. We encourage you to be concise and direct in your narrative. The fund’s Advisory Committee is interested in projects that offer more options for children and youth to be active, healthy, and experience a greater and lasting degree of wellness.

The page limit depends on the amount requested: Small projects are defined as less than or equal to $5,000.00. Page limits for small projects are three pages, including the cover sheet.

Large projects are defined as greater than $5,000.00. Page limits for large projects are four pages, including the cover sheet.

Proposal Submission

Proposals should be submitted in PDF format and via email to

Cover Page

The cover page for the grant application should look as follows:

Download a PDF version

F. H. Prince Memorial Fund Grant Description

Project Title: ___________________________________________________________

Organization: _________________________ Tax ID (if applicable): _______________

Street Address: _________________________________________________________

Mailing Address: ________________________________________________________

Contact Person: _____________________________Phone______________________

Email Address: _________________________________________________________ 

Person Responsible for Project: ____________________________________________

Project Summary: _______________________________________________________





Project Start Date: ____________________ Project End Date:___________________

Total Project Budget: _______________Amount Requested:  ____________________

Name of Fiscal Agent Organization: _________________________________________
 (if applicable)

Approval of Official Representative:
The organization named above will act as a responsible agent for any funds received, and will comply with applicable tax laws, regulations, and Newport Hospital policies. We understand that Newport Hospital requires periodic project and financial expenditure reports from grant recipients and may request the opportunity to visit our projects for the purposes of evaluation before awarding a grant or after an award has been made.

Signature                                         Title                               Date
(or official representative)

Print Name                                         Title 

Final Report Guidelines

Previous recipients of an award must have submitted a Final Report on their project prior to being eligible to apply for the next grant-making cycle. Please contact us if you are unsure whether you have previously complied.

To complete a Final Report, submit a document of no more than two pages that shares measurable project results, your program’s impact on youth, feedback from program participants and their families and/or caregivers wherever possible, and budget details on how you expended your grant funds. Please email your completed Final Report to Final Reports may be completed as soon as your project has concluded, but no later than December 31st of the year in which you received your award.